Academy of Science Field Notes & Research

Privacy Policy

This Privacy Policy explains how Academy of Science (“we”, “us”, “our”), accessible at [academyofsciences.net], collects, uses, and protects information about visitors to this website, in accordance with the EU General Data Protection Regulation (GDPR) and applicable local law.

  1. Who Is Responsible for Your Data (Data Controller)

Academy of Science [Your name or organization] [Contact email — e.g. privacy@academyofsciences.net] [Postal address, if applicable]

If you have any questions about this policy or how your data is handled, you can contact us using the details above.

  1. What Data We Collect

Automatically, when you visit the site:

Standard server log data (IP address, browser type, pages visited, referring page, timestamps), collected by our hosting infrastructure for security and troubleshooting purposes.
Cookies, as described in Section 4 below.

If you leave a comment on a post:

Your name, email address, and website (if provided), along with the comment content and an anonymized/hashed version of your IP address, as stored by WordPress’s built-in comment system. Your email address is used to check for Gravatar profile pictures and is not published.

If you subscribe to a newsletter or contact us directly:

The email address and any other information you voluntarily provide.

We do not collect special categories of personal data (e.g. health, religion, political opinions) and do not knowingly collect data from children.

  1. Legal Basis and Purpose of Processing
    Purpose Legal basis (GDPR)
    Operating and securing the website Legitimate interest (Art. 6(1)(f))
    Necessary cookies (site functionality, remembering your cookie choice) Legitimate interest / necessary for the service
    Analytics cookies Your consent (Art. 6(1)(a)), only after you opt in via the cookie banner
    Publishing and moderating comments Consent, given by submitting a comment
    Responding to inquiries you send us Consent / performance of a request you initiated
  2. Cookies

This site uses a cookie consent banner that lets you choose which categories of cookies to allow before any non-essential cookie is set:

Necessary cookies — used only to remember your cookie preference. These cannot be disabled, as the site cannot function properly without them.
Analytics cookies — used only if you actively opt in, to help us understand how the site is used (e.g. page views). These are not set until you click “Accept all” or enable them in “Manage preferences.”

You can change your cookie choice at any time using the “Cookie settings” button available at the bottom-left of the site.

Note on fonts: This site currently loads typefaces from Google Fonts’ content delivery network, which involves your browser connecting to a Google server. If you’d rather this site not rely on Google’s servers for font delivery, let us know — fonts can be self-hosted instead. [Delete this note once fonts are self-hosted, or once you’ve decided to keep this disclosure.]

  1. How Long We Keep Your Data
    Server logs: retained for a limited period (typically 30–90 days) for security purposes, then deleted or anonymized.
    Comments: retained indefinitely as part of the public discussion unless you request deletion.
    Cookie consent record: retained for up to 6 months, after which you will be asked again.
    Newsletter/contact emails: retained until you unsubscribe or request deletion.
  2. Sharing Your Data

We do not sell your personal data. We may share limited data with:

Our hosting provider, solely to operate the site.
Analytics providers, only if you have consented to analytics cookies.
Authorities, if legally required to do so.

We do not transfer personal data outside the EU/EEA except where a third-party service we use (such as a font or analytics provider) is based outside the EU/EEA and offers appropriate safeguards (e.g. Standard Contractual Clauses).

  1. Your Rights Under GDPR

If you are located in the EU/EEA, you have the right to:

Access the personal data we hold about you.
Rectify inaccurate data.
Erase your data (“right to be forgotten”).
Restrict or object to certain processing.
Data portability for data you provided to us.
Withdraw consent at any time (e.g. via the cookie settings button), without affecting the lawfulness of processing before withdrawal.
Lodge a complaint with your local data protection supervisory authority.

To exercise any of these rights, contact us at the email address listed in Section 1.

  1. Changes to This Policy

We may update this Privacy Policy from time to time. The “Last updated” date at the top will reflect the most recent revision. We encourage you to review this page periodically.